Private fees
Private (Non-NHS) Services & Fees
Information About Non-NHS Work
At Coventry GP, the majority of consultations and services we provide are funded by the NHS.
However, some services requested by patients, employers, solicitors, insurance companies or third parties are not covered under NHS contracts and therefore attract a private fee.
Examples include:
Medical forms and reports
Insurance paperwork
Private certificates and letters
HGV and employment medicals
Certain vaccinations
Private prescriptions
Fees for private work are charged in line with British Medical Association (BMA) guidance where appropriate.
Important Information
Please Note
Private work is not part of NHS-funded GP services.
NHS clinical work will always take priority.
Fees must usually be paid before documents are released.
Processing times can vary depending on complexity and GP availability.
Most private requests may take up to 21 working days to complete.
Our reception team will advise patients of any applicable fees before work is undertaken.
Commonly Requested Private Services
Medical Forms & Reports
Examples may include:
Private insurance forms
Holiday cancellation forms
Fitness to travel letters
“To whom it may concern” letters
HGV/Taxi medical forms
Employment medical forms
Firearms licence reports
Adoption or fostering reports
Private Certificates & Letters
We may be able to provide:
Private sick notes
Fitness certificates
Travel-related medical letters
Vaccination certificates
Confirmation of medical conditions where appropriate
Please note that requests are assessed individually and completion cannot always be guaranteed.
Vaccination & Travel Services
Some travel vaccinations and certificates are not covered by the NHS and may incur a private fee.
Examples may include:
Hepatitis B
Rabies vaccinations
Meningitis ACWY
Travel certificates
Patients are encouraged to review travel advice well in advance of travelling.
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Travel Health Advice
Private Prescriptions
Private prescriptions may occasionally be issued where clinically appropriate.
Medication costs are separate from any consultation or prescription charges and are payable directly to the dispensing pharmacy.
Accessing Medical Records
Medical Records Requests
The practice complies with UK GDPR and Data Protection legislation.
Requests for access to medical records or medical information should:
Be submitted in writing
Include patient consent where appropriate
Include identification if requested
Some requests may be free of charge under data protection legislation, although administrative charges may apply in limited circumstances permitted by law.
Frequently Asked Questions
Why Am I Being Charged?
Certain services fall outside NHS-funded care and require clinicians to complete work outside their contracted NHS responsibilities.
Private reports and forms often require:
Review of the full medical record
Clinical assessment
Professional opinion
Administrative processing
Why Can Private Work Take Time?
GPs prioritise urgent NHS clinical care and patient appointments.
Private paperwork is usually completed alongside routine clinical responsibilities and therefore turnaround times can vary depending on workload and complexity.
Can the Practice Refuse Private Work?
Yes. GPs are not obliged to complete all private forms or requests and some requests may not be clinically appropriate or possible.
Suggested Fees Table (EXAMPLE STRUCTURE)
You should strongly consider adding a clean fee table instead of vague wording.
Example Layout
Service Typical Fee
Private Sick Note From £50
Holiday Cancellation Form From ££50
To Whom It May Concern Letter From £50
Fitness to Travel Letter From £50
HGV/Taxi Medical From £50
Insurance Forms From £150
Firearms Licence Report From £100+
(You can tailor final pricing internally.)
Using a transparent fee table looks far more professional and reduces reception queries significantly. Similar local practices already do this effectively.
CONTACT / CTA SECTION
Questions About Private Work?
If you would like further information regarding non-NHS services, fees or likely processing times, please contact the practice reception team.
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Contact the Practice
Submit an Enquiry
Request a Letter or Form